Bi-lingual Exeuctive Assistant, Houston, Rh Shipping & Chartering

Published 2022-11-24
Expires 2022-12-24
ID #1274994202
Bi-lingual Exeuctive Assistant, Houston, Rh Shipping & Chartering
United States, Texas, Houston,
Published November 24, 2022

Job details:

Job type: Full time
Contract type: Permanent
Salary type: Per annum
Occupation: Bi-lingual exeuctive assistant

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Job Description BI-LINGUAL EXECUTIVE ASSISTANT POSITION SUMMARY The Executive Assistant directly supports the CEO through a variety of administrative duties, executive projects, and multi-department teams. These responsibilities include managing the executive’s calendars and extensive travel schedules, daily monitoring the executive’s email inbox, directly responding to clients (within prescribed limits) on behalf of the executive, submitting expense reports, designing materials and presentations for meetings, storing digital files in appropriate locations, and more. He/she will attend the executive’s meetings, record and publish polished notes, communicate meeting action items with appropriate parties, and track action items to ensure completion. At times, the Executive Assistant may be requested to support the executive in personal tasks such as ordering coffee and pickup dry cleaning. The position is a direct extension of the executive and carries immense responsibility to represent each executive with poise, professionalism, and a friendly disposition at all times. To succeed in this role, the Executive Assistant should have excellent time management and remarkable communication skills (written and verbal), as they’ll collaborate with various internal teams to deliver exceptional results on extremely tight deadlines. He/she takes responsibility for the executive's relationships with clients, fostering genuine relationships and inspiring trust in the organization through texts, phone calls, emails, meetings, private coaching sessions, and interactions at events. The Executive Assistant is highly independent. He/she possesses a sharp attention to detail, an exceptional aptitude for overcoming roadblocks and finding solutions, and the ability to prioritize his/her workload in a fast-paced and ambiguous environment. The Executive Assistant eagerly seeks answers, is not afraid to teach himself/herself new skills, and manages projects with minimal guidance. ABOUT R.H. Shipping We are R.H. Shipping and we are growing by the day. Our mission is to transform people’s lives by supplying worldwide transportation solutions. We are accountable and disciplined in our pursuit to see every team member reach their personal, professional, and financial goals through the work we do together. Our core values are the backbone of our business and guide our hiring process: we are aligned, disciplined, inspirational, accountable, results oriented, and transparent. PERFORMANCE OBJECTIVES ● Ensure all administrative responsibilities (as detailed above) are fully executed with the utmost attention to detail, efficiency, and within deadlines. ● Executive expense reporting ● Represent the executives and R.H. Shipping with a high level of professionalism, friendliness, maturity, and customer service in every interaction (internal and external), fostering genuine relationships and inspiring trust in the organization. ● Guard each executives’ time and access as a gatekeeper, determining which meeting requests to approve or deny—in alignment with the executives’ priorities and the organization’s goals. ● Liaison between all departments and at all levels within the organization, tracking any outstanding action items to completion and confidently moving projects forward. ● Display superior cross-functional collaboration skills: analytical mindset, resourcefulness, team orientation, clear communication. ● Leverage technology to accomplish tasks, with a strong willingness to learn new software and workflows if needed. ● Complete duties independently and prioritize his/her workload, in alignment with the organization’s mission, vision, and goals. ● Follow applicable processes and procedures as well as write and maintain processes for their own responsibilities. ● Inform the administrative team lead and executives of any foreseen roadblocks or delays. ● Exhibit a “can-do,” positive attitude at all times. KEY COMPETENCIES ● Proven experience in storing and retrieving digital files, maintaining databases, managing multiple calendars, scheduling travel, monitoring multiple email inboxes, recording notes, and designing meeting materials. ● Excellence in organization, planning, problem solving, and effective management of resources. ● Superior communication skills, both written and verbal. Include the ability to draft responses on behalf of the executives with all attempts made to retain the executive’s voice and tone. ● Aptitude for building relationships with professionals at all levels of the organization and with clients, both in-person and remotely. ● Ability to collaborate with other team members while working under pressure and while considering the perspectives of multiple personalities. ● Resolve any issues or problems presented by clients or staff, to include addressing complaints and designing solutions with the utmost professionalism and a desire for win-win outcomes. ● Ability to look at things from different angles and ask questions to seek a better understanding. ● Desire for continuous improvement and eagerness for learning new skills (often self-taught) ● Swift adaptability to changes in process and priorities. ● Self-starter who is working independently and with minimal supervision. ● Experience juggling multiple projects and recurring duties simultaneously, ensuring efficient completion within deadlines and sharp attention to detail. ● Ability to maintain poise, professionalism, and positivity at all times. Willingness and ability to work extended hours or weekends as needed to support the occasional local client events or special projects. ● The ideal candidate will possess a willingness to respond to texts, emails, and calls from executives, staff, and clients outside of standard office hours. ● Must possess a valid/active driver’s license and a functioning vehicle. EDUCATION AND EXPERIENCE ● Must be Bi-lingual in English and Spanish ● Bachelor’s Degree in a business-related field preferred. ● A high level overview of operations, marketing, human resources, and finance activities is preferred. ● 3 years’ work experience as an Executive Assistant or similar role. ● Substantial experience with Outlook and basic PDF editing functions. PHYSICAL REQUIREMENTS ● Prolonged periods sitting at a desk and working on a computer ● This position will require travel - up to 15% COMMITMENT TO DIVERSITY As an equal opportunity employer committed to meeting the needs of a multigenerational and multicultural workforce R.H. Shipping recognizes that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation or disability, and actively foster inclusion in all forms both within our company and across interactions with clients, candidates and partners. If this position caught your eye, send us your resume For best consideration, include the job title and source where you found this position in the subject line of your email to Kristen Henderson at Kristen.hendersonrh -shipping.com. Already a candidate? Please connect directly with your recruiter to discuss this opportunity.

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    Business administration is a wide field that incorporates many types of management positions. From major corporations to independent businesses, every operation needs skilled administrators in order to succeed. Motivated, organized personalities will thrive in business, where environments are often high-powered. Knowing how to deal with stress will help you keep your cool—and keep your business in the black.

    Houston ( (listen) HEW-stən) is the most populous city in the U.S. state of Texas, fourth most populous city in the United States, most populous city in the Southern United States, as well as the sixth most populous in North America, with an estimated 2019 population of 2,320,268. Located in Southeast Texas near Galveston Bay and the Gulf of Mexico, it is the seat of Harris County and the principal city of the Greater Houston metropolitan area, which is the fifth most populous metropolitan statistical area in the United States and the second most populous in Texas after the Dallas-Fort Worth metroplex, with a population of 6,997,384 in 2018.Comprising a total area of 637.4 square miles (1,651 km2), Houston is the eighth most expansive city in the United States (including consolidated city-counties). It is the largest city in the United States by total area, whose government is not consolidated with that of a county, parish or borough. Though primarily in Harris County, small portions of the city extend into Fort Bend and Montgomery counties, bordering other principal communities of Greater Houston such as Sugar Land and The Woodlands. The city of Houston was founded by land investors on August 30, 1836, at the confluence of Buffalo Bayou and White Oak Bayou (a point now known as Allen's Landing) and incorporated as a city on June 5, 1837. The city is named after former General Sam Houston, who was president of the Republic of Texas and had won Texas' independence from Mexico at the Battle of San Jacinto 25 miles (40 km) east of Allen's Landing. After briefly serving as the capital of the Texas Republic in the late 1830s, Houston grew steadily into a regional trading center for the remainder of the 19th century.The arrival of the 20th century saw a convergence of economic factors which fueled rapid growth in Houston, including a burgeoning port and railroad industry, the decline of Galveston as Texas' primary port following a devastating 1900 hurricane, the subsequent construction of the Houston Ship Channel, and the Texas oil boom. In the mid-20th century, Houston's economy diversified as it became home to the Texas Medical Center—the world's largest concentration of healthcare and research institutions—and NASA's Johnson Space Center, where the Mission Control Center is located. Houston's economy since the late 19th century has a broad industrial base in energy, manufacturing, aeronautics, and transportation. Leading in healthcare sectors and building oilfield equipment, Houston has the second most Fortune 500 headquarters of any U.S. municipality within its city limits (after New York City). The Port of Houston ranks first in the United States in international waterborne tonnage handled and second in total cargo tonnage handled. Nicknamed the "Bayou City" "Space City", "H-Town", and "the 713", Houston has become a global city, with strengths in culture, medicine, and research. The city has a population from various ethnic and religious backgrounds and a large and growing international community. Houston is the most diverse metropolitan area in Texas and has been described as the most racially and ethnically diverse major metropolis in the U.S. It is home to many cultural institutions and exhibits, which attract more than 7 million visitors a year to the Museum District. Houston has an active visual and performing arts scene in the Theater District and offers year-round resident companies in all major performing arts.

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