Administrative Assistant Job In Portland, Oregon, Iconma, Llc

Published 2022-09-22
Expires 2022-10-22
ID #1178482487
Administrative Assistant Job In Portland, Oregon, Iconma, Llc
United States, Oregon, Portland,
Published September 22, 2022

Job details:

Job type: Full time
Contract type: Permanent
Salary type: Per annum
Occupation: Administrative assistant

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The main function of this position is the overall back-office support for the department by processing and communicating non-compliant commercial drivers, processing loan and donation requests for review and approval, and performing clerical functions.

Generate electronic log device reports and communications.

Support documentation needs related to donation or loans of vehicles

File and retrieve corporate documents, records, and reports.

Maintain vehicle maintenance system to track and ensure repairs of vehicles.

Support the processing of vehicle registration requests for all Apportioned, Commercial, Trailers and Pool Vehicles.

My team is responsible for all non-plant vehicle movement for Client Vehicles, DOT Compliance, Event Support, and Vehicle Loan Agreements for all of Client (DET, FTL, WST, FCCC, TBB, etc.)

Operations Coordinator.

This job provides administrative support for the SUV Operations Team.

About 20% of the day is running reports, sending emails out reminding people to sign their logs, working within the Client system to log any violations.

Donation approval documents when the team gets requests to donate trucks. Track paperwork related to vehicle donations.

Handle requests in for vehicle loan or test requests, send these documents out for signature

30% of the day is contract management.

Order fuel cards.

Prepare quote requests.

Post and update the vehicle maintenance system for all vehicles. Including reminders, showing when items are paid.

Assist with monthly billing for internal or external customers.



Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.

Ability to work independently and manage one's time.

Ability to keep information organized and confidential.

Essential to be detail oriented

Previous experience with computer applications, such as Microsoft Word, Excel, SharePoint, and PowerPoint.

High school diploma or GED required.

5-7 years' experience required.

Experience working with executives highly preferred.

Detail oriented and critical thinkers.

Manager will expect that after they train the candidate, they will be able to carry it forward

Regulatory agreements and ELD regulations require that candidates have incredible attention to detail.

Computer skills.

Microsoft Excel and SharePoint experience.

This team uses pivot tables daily. The candidates will need to be able to use this skill.

Must be able to change environments dynamically.

Previous job history in a medical billing office, office management, office coordinator, executive assistant.

High School Diploma with 5 years of experience in an administrative office environment.

Associate degree in business with 5 years of experience in an administrative office environment

Excel skills (pivot tables).


As an equal opportunity employer, ICONMA prides itself on creating an employment environment that supports and encourages the abilities of all persons regardless of race, color, gender, age, sexual orientation, citizenship, or disability.



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    Registered on October 7, 2017


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    Administrative Assistants provide support to managers, other employees, and office visitors by handling a variety of tasks in order to ensure that all interactions between the organization and others are positive and productive. These professionals may also be referred to as Administrative Coordinators or Administrative Specialists.

    Oregon ( (listen) ORR-(ih)-gən) is a state in the Pacific Northwest region on the West Coast of the United States. The Columbia River delineates much of Oregon's northern boundary with Washington, while the Snake River delineates much of its eastern boundary with Idaho. The parallel 42° north delineates the southern boundary with California and Nevada. Oregon has been home to many Indigenous nations for thousands of years. The first European traders, explorers, and settlers began exploring what is now Oregon's Pacific coast in the early-mid 1500s. As early as 1565, the Spanish began sending vessels northeast from the Philippines, riding the Kuroshio Current in a sweeping circular route across the northern part of the Pacific. In 1592, Juan de Fuca undertook detailed mapping and studies of ocean currents in the Pacific Northwest, including the Oregon coast as well as the strait now bearing his name. Spanish ships – 250 in as many years – would typically not land before reaching Cape Mendocino in California, but some landed or wrecked in what is now Oregon. Nehalem tales recount strangers and the discovery of items like chunks of beeswax and a lidded silver vase, likely connected to the 1707 wreck of the San Francisco Xavier.In 1843, an autonomous government was formed in the Oregon Country and the Oregon Territory was created in 1848. Oregon became the 33rd state of the U.S. on February 14, 1859. Today, at 98,000 square miles (250,000 km2), Oregon is the ninth largest and, with a population of 4 million, 27th most populous U.S. state. The capital, Salem, is the second most populous city in Oregon, with 169,798 residents. Portland, with 647,805, ranks as the 26th among U.S. cities. The Portland metropolitan area, which also includes the city of Vancouver, Washington, to the north, ranks the 25th largest metro area in the nation, with a population of 2,453,168. Oregon is one of the most geographically diverse states in the U.S., marked by volcanoes, abundant bodies of water, dense evergreen and mixed forests, as well as high deserts and semi-arid shrublands. At 11,249 feet (3,429 m), Mount Hood, a stratovolcano, is the state's highest point. Oregon's only national park, Crater Lake National Park, comprises the caldera surrounding Crater Lake, the deepest lake in the United States. The state is also home to the single largest organism in the world, Armillaria ostoyae, a fungus that runs beneath 2,200 acres (8.9 km2) of the Malheur National Forest.Because of its diverse landscapes and waterways, Oregon's economy is largely powered by various forms of agriculture, fishing, and hydroelectric power. Oregon is also the top timber producer of the contiguous United States, and the timber industry dominated the state's economy in the 20th century. Technology is another one of Oregon's major economic forces, beginning in the 1970s with the establishment of the Silicon Forest and the expansion of Tektronix and Intel. Sportswear company Nike, Inc., headquartered in Beaverton, is the state's largest public corporation with an annual revenue of $30.6 billion.

    Source: https://en.wikipedia.org/