Job Description Job Description

Job Overview:

White Aluminum & Windows is seeking a proactive and detail-oriented Project Planning Liaison to serve as an Administrative Assistant to the Sr. Project Manager. This position is vital in supporting the planning, coordination, and administration of retail construction projects from start to finish. The ideal candidate will handle incoming calls, manage project documentation, support inventory efforts, and ensure seamless communication between departments and customers. A professional demeanor and excellent organizational skills are essential for success in this role.

Key Responsibilities:

Manage and direct incoming phone calls related to ongoing projects

Coordinate and maintain all project-related paperwork and electronic records

Assist with consistent and timely communication with customers regarding project updates

Support project tracking and ensure timely completion in collaboration with the Sr. Project Manager

Aid in monthly inventory tracking and reporting processes

Perform various administrative duties as assigned by the Sr. Project Manager

Qualifications:

High school diploma required; college education or equivalent experience is

Strong computer skills, especially in Microsoft Office Suite (Excel, Word, Outlook)

Construction Experience is a must

Experience with Microsoft Dynamics Navision (NAV) is a plus

Excellent communication and phone etiquette; professional tone and active listening required

Highly organized, dependable, and detail-oriented

Friendly, positive attitude with a strong work ethic and commitment to team success

Must have reliable transportation

Note: Background checks, drug screenings, and clean driving records are required.

White Aluminum & Windows is proud to be an equal-opportunity employer. Join our team and contribute to delivering exceptional service and high-quality projects across our region!