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Executive Admin Job In Cupertino, California

Published 2023-09-07
Expires 2023-07-30
ID #1834355747
Executive Admin Job In Cupertino, California
United States, California, Cupertino,
Published September 7, 2023


Do something big and innovative! Stretch your creative muscles and work on big issues.  Since 1989, we have developed technology environments, applications, and tools by providing experienced teams to implement, enhance, and maintain our clients’ essential systems and applications.  Come join the Artech team!

Job Title: Executive Admin

Contract Duration: 12months+

Location: Cupertino, CA

Job Description:

Your responsibilities are to support and assist a Senior leader and their team with administrative tasks and scheduling. You will work closely with leadership, building rapport and helping the team to run efficiently.

This role demands heavy proactive calendar management using Calendar and requires mastery of manipulating daily calendars, resilience, flexibility, and problem-solving abilities.

You will coordinate regularly with other Executives’ schedules and Admins, across Client as well as our chief of staff. With time, you will develop a good sense of priorities and leadership needs and be able to proactively anticipate scheduling accordingly.

You will be expected to balance and prioritize a wide range of projects and tasks simultaneously while working in a fast-paced environment, with attention to detail, accuracy and timeliness.

This role includes the setup up and organization of occasional larger team-wide meetings on and off campus and run day-of logistics.

Additionally, you will help maintain the office by ensuring that supplies are available to the teams and proactively coordinate repairs and building needs with facilities.

You will also be expected to submit or manage expense reports and book travel as needed

Key Qualification:

Minimum of 8 years administrative experience supporting Senior Director-level or higher is required

Ability to thrive in a fast-paced deadline driven environment while maintaining composure under pressure

Possess a “can do” attitude and comfortable operating as part of a greater team comprised of a chief of staff and other administrative assistants that support one another

Comfortable with taking guidance from our senior leader as well as partnering with their staff for guidance on priorities and needs

Excellent negotiation skills and comfortable with pushing back are a big plus

Enjoys challenging calendar management tasks while prioritizing many competing requests with minimal guidance

Accustomed to problem-solve issues in a timely manner and proactively communicate decisions to appropriate individuals

Extremely organized and has an exceptional response rate and willingness to be available after business hours on occasion

Great reputation for working in a team environment and acting with integrity

Excellent written and verbal communication with a strong sense of professionalism

Ability to exercise good judgement when exposed to highly confidential information

Experienced at booking complicated international/domestic travel

Interest and creativity in building team culture and fostering a positive and productive work environment

Proficiency with iCalendar, Mail, Keynote, Quip, Slack, and other office systems and tools are a plus

Education & Experience:

Bachelors degree preferred, but not required

Please Contact: Angela Luis at (phone number removed) or (url removed) 

Referrals welcome!  Referral bonus up to $1000!  Feel free to reach out for additional details

Job details:

Job type: Full time
Contract type: Permanent
Salary type: Per annum
Occupation: Executive admin

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