Do something big and innovative! Stretch your creative muscles and work on big issues.  Since 1989, we have developed technology environments, applications, and tools by providing experienced teams to implement, enhance, and maintain our clients’ essential systems and applications.  Come join the Artech team!



Job Title: Executive Admin



Contract Duration: 12months+



Location: Cupertino, CA



Job Description:



Your responsibilities are to support and assist a Senior leader and their team with administrative tasks and scheduling. You will work closely with leadership, building rapport and helping the team to run efficiently.



This role demands heavy proactive calendar management using Calendar and requires mastery of manipulating daily calendars, resilience, flexibility, and problem-solving abilities.



You will coordinate regularly with other Executives’ schedules and Admins, across Client as well as our chief of staff. With time, you will develop a good sense of priorities and leadership needs and be able to proactively anticipate scheduling accordingly.



You will be expected to balance and prioritize a wide range of projects and tasks simultaneously while working in a fast-paced environment, with attention to detail, accuracy and timeliness.



This role includes the setup up and organization of occasional larger team-wide meetings on and off campus and run day-of logistics.



Additionally, you will help maintain the office by ensuring that supplies are available to the teams and proactively coordinate repairs and building needs with facilities.



You will also be expected to submit or manage expense reports and book travel as needed



Key Qualification:



Minimum of 8 years administrative experience supporting Senior Director-level or higher is required



Ability to thrive in a fast-paced deadline driven environment while maintaining composure under pressure



Possess a “can do” attitude and comfortable operating as part of a greater team comprised of a chief of staff and other administrative assistants that support one another



Comfortable with taking guidance from our senior leader as well as partnering with their staff for guidance on priorities and needs



Excellent negotiation skills and comfortable with pushing back are a big plus



Enjoys challenging calendar management tasks while prioritizing many competing requests with minimal guidance



Accustomed to problem-solve issues in a timely manner and proactively communicate decisions to appropriate individuals



Extremely organized and has an exceptional response rate and willingness to be available after business hours on occasion



Great reputation for working in a team environment and acting with integrity



Excellent written and verbal communication with a strong sense of professionalism



Ability to exercise good judgement when exposed to highly confidential information



Experienced at booking complicated international/domestic travel



Interest and creativity in building team culture and fostering a positive and productive work environment



Proficiency with iCalendar, Mail, Keynote, Quip, Slack, and other office systems and tools are a plus



Education & Experience:



Bachelors degree preferred, but not required



Please Contact: Angela Luis at (phone number removed) or (url removed) 



Referrals welcome!  Referral bonus up to $1000!  Feel free to reach out for additional details