Job Title: Executive Assistant I



Location: Pittsburgh, PA



Duration: 9 Months Contract



Job Description:



Independently completes the full range of advanced administrative activities in support of the Chief Executive Officer (CEO). Primarily supports the CEO in completing activities required to directly lead the organization and manage Board of Directors, Executive Committee and shareholder relations. Tasks are highly diverse and of the highest sensitivity, confidentiality and complexity.



Operates effectively with extensive time management and work method/approach latitude. Responsible for daily interaction and management of communications with the C-suite and Executive Committee, and for significant interactions with the Board on behalf of the CEO. Appropriately and effectively addresses issues of the highest complexity escalated to the CEO's office.



Displays ability to appropriately interact with the C-suite, Executive Committee, Board of Directors and leaders inside and outside the organization during significant, frequent interactions. Performs advanced, diversified and confidential administrative duties requiring broad and comprehensive experience, skill and knowledge of organizational policies and procedures.



Many activities completed fall within the professional track of the discipline supported, including intermediate bookkeeping/ accounting and compliance, among others.



Schedules meetings and travel arrangements, and maintains calendar of appointments for the CEO, and prepares meeting minutes and documents for specific Board and Committee meetings and for the annual shareholder meeting. Exercises autonomy in anticipating a diverse range of highly complex issues and troubleshooting these issues as they arise.



Conducts administrative assignments of the highest complexity related to the CEO's attendance or conduct of seminars, workshops, and/or conferences, among others, including production of materials that are highly sensitive in nature, scheduling, logistical arrangements and liaising with participants, speakers, and vendors.



May be responsible for coordinating travel arrangements and itineraries and arranging event transportation for attending members of the Board of Directors and/or Executive Committee. Performs a high volume of special, diversified, longer-term projects requiring interaction with multiple teams.



Conducts research and compiles, analyses and summarizes information for reports and correspondences.



Leverages own contacts, long-standing relationships and resources, and liaises with the C-suite, Board and Executive Committee on behalf the CEO to facilitate information gathering and confirmation of answers. Reviews and analyses highly complex data and manages highly complex, sensitive situations.



Applies discretion to independently triage the full spectrum of requests, questions and problems directed toward the CEO's office, and appropriately prioritizes, addresses and/or identifies the level of urgency and escalates.



Effectively manages the flow of information to/from the CEO, and is frequently authorized to speak on behalf of the CEO.



Develops correspondences, memoranda and reports on behalf of the CEO and that closely align with the tone and voice of the CEO, and/or independently seeks inputs from the CEO's direct reports, as needed. Screens and reviews reports sent to the office of the CEO and may advise on adjustments or adjust for efficiency prior to delivery.



Directly responsible for preparing or liaising with the CEO's direct reports to facilitate the development of budgets and preparation of budget presentations for review and use by the CEO during Board, Committee and Stakeholder meetings.



Completes all billing and expense activities and resolves billing and expense issues on behalf of the CEO and Board/Committee members.



No direct reports, directly supports the CEO. Tact, diplomacy and confidentiality are essential skills based on the level of internal and external contacts.



Responsible for facilitating the full range of administrative activities for the CEO.



Responsible for the quality and accurate completion of own work as well as effective collaboration with the C-suite, Board and Executive Committee and the CEO's direct reports on behalf of the CEO.



Priority is on daily/weekly work, but will be responsible for executing longer term work/projects as requested.



High school/secondary school or the equivalent combination of education and experience is required, bachelor‘s degree preferred. Applicable vocational training (e.g., courses on relevant business software like the Client Office Suite of products, basic business writing, or similar) preferred, AA degree or relevant business certifications preferred. 10+ years of total work experience preferred.



Bachelor's degree in lieu of some experience may be considered.



Manager's Notes:



• Will this have the ability to be temp to perm? Yes, there is a possibility for temp to perm



• How many years exp are you looking for? Depending on the candidate; I would however like somebody who has been an EA before, if possible.



• Is financial exp a must? No



• Degree required/type? No



• Will position be a remote start or onsite? On-site with minimum of 3 days per week in the office



o If remote- will there be an opportunity to be 100% remote for the duration of the assignment? No – min of 3 days per week in the office



• Will the candidate be required to provide their own equipment? No



• What are the top 3 skills that you’ll be looking for on a resume? Strong calendar management, travel management, expense/T&E, good team player



Click “APPLY” to send your resume for this role or you can send an email to me at You can also reach me directly at (phone number removed)



 



Artech has been an employer-of-choice for 30 years, proudly serving over 80 Fortune 500 companies.  We have dedicated professionals that will help you with your next career move.  Our recruiters will listen carefully to your career goals and then match your skills and aspirations to various open roles.  There is nothing we are more passionate about than finding candidates a rewarding job that makes them happy.  Artech is an EEO Employer.