Accounts Payable - Accounts Payable Specialist
Hybrid- Washington DC
MUST:
5+ years of experience specializing in Accounts Payable
Accounts Payable processing management
Experience working for a non-profit or association as well as experience utilizing a non-profit accounting system
Reviewing daily Bank statements
Utilizing Account Payable modules
Ensuring that all invoices and staff reimbursements are paid accurately
Experience with 1099 reporting and preparation
Experience dealing with daily deposits
Experience processing accounts payable checks runs to include ACH payments
Data entry experience with automated nonprofit accounting systems
Experience assisting with Grants management and supporting audits
Experience with 990 annual filings
Bachelors degree in accounting or finance
DUTIES:
Process and record accounts payable transactions
Confirm that all invoices and staff reimbursements are paid accurately
Maintain vendor files in Account Payable modules
Ensure that the 1099 reporting and preparation is accurate
Review all payments in system as well as review, research and clear any exceptions such as payroll and benefits, AP vendors and unidentified transactions
Processing all accounts payable check runs to include ACH payments
Research, design, and process daily deposits
Perform monthly accounts payable
Maintain monthly outstanding accounts payable list
Maintain all vendor maintenance (validate vendor information such as W-9, bank account information, and other personal identification).
Resolve vendor issues as they arise; respond to messages from donor/fund contacts regarding possible concerns
Make sure documentation for vendors is correct regarding contract submissions and W-9 forms
Give back up support to the Grants Management team as needed
Give staff support during the annual audit and 990 annual filings
*Quadrant, Inc. is an equal opportunity and affirmative action employer. Quadrant is committed to administering all employment and personnel actions on the basis of merit and free of discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or status as an individual with a disability. Consistent with this commitment, we are dedicated to the employment and advancement of qualified minorities, women, individuals with disabilities, protected veterans, persons of all ethnic backgrounds and religions according to their abilities.