Job Description:



Under the direction of supervisors, assistant will be responsible for providing administrative support, as well as general clerical/secretarial support to the team.



Ability to act as a team player, strong interpersonal skills, and willingness to multi-task and prioritize are critical requirements.



Providing administrative support to manager and team. Including: Managing schedules, meetings, travel arrangements, and expense reports. Person will support Niche Marketing Team, including 1 Executive Director and up to 5 marketers.



Collaborate with Strategy & Operations lead.



Implementing/organizing/maintaining documents and records.



Updating invoice tracking for supervisors.



Maintain contact/group lists for the team and sending out groups emails as needed.



Onboard new hires and order office supplies (as needed)



Ordering catering, setting up/cleaning up catering for meetings.



Scheduling workshops and large meetings, including logistics, arranging AV/technical support when appropriate.



Qualifications:



Proven admin or assistant experience



Knowledge of office management systems and procedures Excellent time management skills and ability to multi-task and prioritize work



Attention to detail and problem-solving skills



Excellent written and verbal communication skills



Strong organizational and planning skills



Ability to handle confidential information



Proficient in MS Office



At least 5 years of experience in the field or in a related area



High school diploma or equivalent; college degree preferred



PAY RATE: 30.42/HR