Salary: $18.15 - $18.98 Hourly
Location : Whitworth University Campus
Job Type: Full-Time Staff
Division: Academic Affairs
Department: Health Science
Opening Date: 04/16/2025
FLSA: Non-Exempt
FTE: 1.0

Position Summary

The Program Coordinator for the Physical Therapy Department at Whitworth University plays a pivotal role in supporting the operations of the Physical Therapy department. We are seeking a dedicated and highly organized candidate to join our team of passionate health science professionals. This position will serve as the central point of contact for students, faculty, staff, and external constituents. The ideal candidate will have strong organizational skills, ability to collaborate, a commitment to excellent service, and the ability to work independently in a fast-paced environment.
Core Responsibilities

Administrative and Office Support | 70% Provide direct support to the Chair's functions.
Offer administrative support to all faculty in the Physical Therapy department.
Coordinate workflows, supervise tasks, review processes, and train support staff and student workers as needed.
Develop and maintain master calendars and correspondence to ensure effective communication and timely program delivery.
Serve as the staff liaison between other university departments, faculty, and staff.
Manage confidential personnel searches and assist with arrangements for search committee activities.
Collaborate with Human Resources, Department Chairs, the Dean, and the Office of Academic Affairs to onboard new employees.
Assist in planning and organizing orientations and schedules for students and faculty.
Develop, update, and distribute key correspondence to prospective students and faculty.
Update and manage essential department records, including accreditation, assessments, correspondence, surveys, contracts, student records, scholarship records, international program records, personnel files, and advising documents.
Contribute to the development and distribution of department and university policies and procedures.
Department Operations | 20% Oversee and manage vital and confidential department records and documentation.
Process accreditation, licensure exam eligibility, and annual assessment reports, including tracking deadlines, implementation, and follow-up actions.
Organize and report on the annual department budget in collaboration with the Department Chair.
Handle accounts receivable and payable.
Review budget reports to compare actual vs. projected expenditures; assist with preparing and submitting essential expenses to comply with university policies for funding management related to the department chair, faculty, and student activities.
Assist in coordinating teaching assignments for the upcoming academic year to align with program needs, clinical affiliations, and interprofessional clinic placements.
Other Responsibilities | 10%
Act as the staff liaison to various departments across the university.
Assist with special projects and other duties as assigned.
Attend department and university events and meetings.
Other responsibilities as assigned.
Qualifications and Core Competencies Whitworth considers candidates with a wide range of educational backgrounds. We value the skills and knowledge candidates bring to Whitworth, regardless of the paths they have taken to acquire them.
1-3 years of work experience in an administrative office setting or equivalent of education and experience.
A personal commitment to the Christian faith and the integration of faith and learning.
A commitment to the educational mission of Whitworth University as a comprehensive Christian liberal arts institution affiliated with the Presbyterian Church.
Core Competencies Customer Service Orientation: Serves as a professional and welcoming first point of contact for students, faculty, staff, and external partners.
Organizational Excellence: Manages multiple tasks, deadlines, and priorities efficiently with minimal supervision.
Attention to Detail: Maintains accuracy in records, scheduling, compliance tracking, and communication.
Communication Skills: Communicates clearly and effectively in both verbal and written formats; builds strong working relationships.
Technical Proficiency: Demonstrates strong skills in Microsoft Office 365, Qualtrics, and learning management systems.
Discretion and Confidentiality: Handles sensitive information with professionalism and adheres to privacy and compliance standards.
Preferred Experience: Associate's degree or Bachelor's degree
5 years of previous experience in customer service, office management
Work experience in academic or healthcare environments

Other Details

Schedule
Full-time (1.0 FTE) | 12 months | 40 hours per week
Whitworth office hours are 8 AM to 4:30 PM Monday - Friday

Whitworth University is a Christian liberal arts university. Our shared mission is to provide our diverse students with an education of mind and heart, equipping them to honor God, follow Christ, and serve humanity. We seek candidates who are willing to engage with the university's mission and integrate their Christian faith into their work.

Interested candidates should submit a cover letter, resume, faith statement, and contact information for at least three professional references. A background check and sexual misconduct check will be required of the successful candidate.

Applicants must be legally authorized to work in the United States at the time of hire and maintain valid work authorization throughout the duration of employment, including those on OPT. Whitworth University does not offer visa sponsorship for this position.
You are on this webpage because a position at Whitworth sparked your curiosity. If you find yourself questioning hitting the apply button because you might not meet 100% of the qualifications, we think you should do it! When you click apply and submit an application, your application is reviewed by a committee of real, living, and breathing human beings who want to understand your background, experience and skills to find ways you relate to the key competencies needed for success in the position.

Looking for resources to help with writing a faith statement? Check out our for more information.

Whitworth complies with all federal, state, and local nondiscrimination laws that are applicable to religious nonprofit institutions and does not engage in unlawful discrimination on the basis of race, color, national origin, age, sexual orientation, sex, or disability. With our Christ-centered commitment to building a diverse and inclusive community, the university encourages applications from populations underrepresented at Whitworth including members of racial/ethnic communities, women, and persons with disabilities.

Online applications are stored on a secure site. Only authorized employees and hiring authorities have access to the information submitted.

It is important that your application show all the relevant education and experience you possess. Applications may be rejected if incomplete.
At Whitworth University, we are committed to supporting the well-being of our faculty and staff by offering an extensive benefits package. Eligible employees can enjoy a variety of benefits, including: Comprehensive medical, dental, and vision coverage
Employer-matched retirement plans
programs available for employees, their spouses, and dependents
Life insurance and long-term disability coverage
based on full-time equivalency (FTE)
Access to an
Resources for Christian vocation and calling
No cost access to the University Recreation Center (UREC) and the Megan E. Thompson Aquatic Center
17 paid holidays throughout the year
To discover more about these offerings, please visit our