Operations And Hr Coordinator - Bulgaria, Hopkinton

Published 2023-05-25
Expires 2023-06-25
ID #1587630203
Operations And Hr Coordinator - Bulgaria, Hopkinton
United States, Massachusetts, Hopkinton,
Published May 25, 2023

Job details:

Job type: Full time
Contract type: Permanent
Salary type: Monthly
Occupation: Operations and hr coordinator - bulgaria

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Job Advert:

Fastmarkets is an independent commodity pricing and information organisation with over 500 staff. We are fuelled by values that brings us all together and are united by a collective passion to make a difference. We are supported by a working model that we call Working 3.0 that is based on flexibility and trust, which allows us to bring our best selves to work every day.
Fastmarkets is the most trusted Price Reporting Agency (PRA) in the metals, mining, agriculture, forest products, and energy transition markets. Our price data, forecasts, and market analyses give our customers strategic advantage in complex, volatile, often opaque markets. Our events provide forums for market participants to come together, trade, and talk through the critical issues of our times.
We are making a difference. Fastmarkets works to create transparent commodity markets through our reliable and trusted price data and market intelligence. The markets we serve are central to how economies work and are essential for our lives. By doing this, Fastmarkets helps our customers build a more sustainable world. We are built on a 130-year foundation while bringing a digital platform to market, combining the currency of trust with the power of digital.
Most importantly, we are fuelled by our teams that, across the globe, making the amazing possible. With a deep sense of purpose and belonging, we are building an extraordinary future together. If you would like to help build the future, we hope you will join us on our journey.
Fastmarkets was founded in 1913 (as Metal Bulletin) and is a privately held UK-registered company. It is owned by global private equity firm Astorg, a specialist investor in healthcare, software, technology, business services and technology-based industrial companies.
This is a newly created role in the Fastmarkets HR team, reporting to our Regional Head of Operations, Bulgaria and our Head of HR Operations (based out of the London Office). The role will provide day-to-day office administration and transactional HR operations support to all colleagues across Bulgaria, ensuring that our processes continue to evolve to increase efficiency.
The role wIll take full responsibility for the execution of transactional HR administration, and project coordination, across a full range of HR activities including payroll, onboarding, pensions administration, compensation and benefits cycles, performance management, HR systems, right to work management and ad-hoc HR projects. The role will also be pivotal in supporting the Regional Head of Operations in Bulgaria in all day to day office and administrative duties, including travel, meeting management where needed, H&S and team events.
Working within the HR Operations team to provide HR administrative support to managers across the business and the HR team
Manage the HR inbox, acting as a first line response to our HR helpdesk queries
Manage the onboarding and offboarding administration and process
Set up and maintain personnel filing systems and database
Prepare and process employee life-cycle materials including issuing contracts, pre-engagement paperwork and checks and changes to terms and conditions
Support the Head of HR Operations with all aspects of HR administration i.e. creation of employee files and letters, orientation etc
Manage the visa/right to work application process
Create and run reports via HRIS and MS Excel, including maintenance of the monthly HR dashboard. Ensuring all data is entered in our system accurately and timely
Support with developing and maintaining content for the intranet
Benefit administration, enrolments, and facilitating employees to utilise their benefits. This will include running reports for benefit providers
Working closely with 3rd party payroll, managing HR information and processes relating to payroll processing
Take part in the implementation of Global and Local HR policies and procedures
Help coordinate training sessions
Work closely with the Head of Operations in managing all day-to-day administrative requirements in the office
Providing ad hoc support for travel, meeting arrangements and room bookings
Take active role in setting up H&S requirements
Take active role in organizing General Assembly of employees
Gain high level of knowledge of the labour and people related legal acts
Fastmarkets Regional Head of Operations Bulgaria
Fastmarkets HR Team
Fastmarkets People Managers/ Hiring Managers
We are looking for an individual who is highly motivated, driven, and have a passion to be part of a fast-paced, successful team. Being a strong team player is also important as well as someone who is happy to work flexibly.
A keen eye for detail
Critical thinking skills to identify and create solutions to administrative challenges
Enjoys using technology to create solutions, confident and capable user of MS Office tools including MS Excel, MS Forms, MS Teams and third-party databases.
Personable, with the ability to build effective working relationships with a range of key stakeholders both internally and externally, regardless of seniority
Proven ability to work on own initiative and manage own workload with little supervision
Ability to effectively manage multiple deadlines. Self-motivated with the ability to multi-task. A can-do and positive attitude
Trustworthy and supportive with a high degree of integrity and loyalty
A proactive team player who is confident, professional, and conscientious
Draws on own and others knowledge/ experience to apply judgement to help solve problems
Considers the impact of decisions on others and makes timely decisions.
Demonstrable HR administration experience developed within fast-paced working environments
Have a passion for people and a passion for business
Fastmarkets people come from all different walks of life. Its this mix of brilliant personalities, experiences and insights that gives us that warm, open, and friendly culture you can feel as soon as you meet us. But however wonderfully different we all are, there are six things we all have in common and they form our Fastmarkets values.
Created by our own employees to reflect some of the personal traits that Fastmarkets people have, our values are key to what makes our culture unique. They reflect who each of us are and they're embedded in everything we do.
Our values are:
METRICS DRIVEN. We use insights to improve our customers experience and our business performance
ACCOUNTABILITY. We are accountable to ourselves and those we work with: we keep our promises and get things done
GROWTH MINDSET. This value enables us to be nimble to the changing realities and operate with a sense of urgency
INCLUSIVITY. We are inclusive and respectful, celebrating each of us and giving everyone a deep sense of belonging with the desire to bring their best self to work every day.
CUSTOMER CENTRIC. We are customer-centric in all that we do
COLLABORATIVE. We are collaborative, able to work across teams and capitalise on the diversity of intellect, perspectives, and experiences.
Youve read a little about us now its over to you!
If you like what youve read so far and think you can see yourself as a Fastmarkets person, its time to fill in your application form. This form is an important part of the selection process: its used to determine whether or not youll be chosen to have an interview and acts as a basis for the questions well ask you on the day. Its vital that you try to capture all the relevant information we have asked for on the form so we can get a good feel for who you are and why youre great.

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